Welcome Food Vendors!

Important Information for Food Vendors

Please read the Virginia Department of Health and Hanover County Fire Marshall requirements below.  You must be available for Health and Fire Inspections by 7:00am on Faire day (no food sales until approved by both).  The Health Department will receive a list of vendors selling any type of food.

New for 2024

  1. When you submit your application, PayPal will collect your debit or credit card information.  However, we will not “capture” the payment until you are approved by the Food Directors to participate.
  2. Depending on what type of Food Vendor you are, we are asking you to upload up a copy of your VDH sticker or Mobile Unit Permit, Temporary Food Establishment (TFE) application, or Agricultural permit to your application.

Full-Service Food Vendors

Mobile/Permanent – Mobile Unit already permitted by the Health Department.  Required by the Health Department:  Menu and copy of Mobile Unit Permit (or yellow sticker).

Tent/Temporary – 1) Un-permitted Mobile Unit preparing food on-site OR 2) Tent or Canopy preparing food on-site.  Required by the Health Department:  Temporary Food Establishment Application (including menu).

  • Please bring a menu with all food prices (sign must be at least 24″ X 36″).
  • Please bring trashcans, bags, extension cords and specifically required fire-extinguisher.
  • You are responsible for the collection and removal of trash to designated dumpsters. Failure to do so may result in a fine and/or denial for future participation.
  • Refunds will not be issued for failure to pass inspection and/or removal from the event.
  • Commercial Food Vendors are required to give a percentage of their proceeds from Faire Day to a non-profit organization of their choice. Please send this FORM, along with the required donation, to the Non-Profit organization and a copy of this form to the Ashland Strawberry Faire.

Agriculture Vendors

Food prepared and packaged off-site (providing samples or not). Required by the Health Department:  Agriculture Inspection or permit.

NEW for 2024:   Vendors who have an Agriculture Permit must attach a copy of their latest inspection to our Food Vendor Application.

Vendors selling food prepared and packaged off-site must contact the Health Department.  The Health Department will receive a list of vendors selling any type of food items.

Farmer’s Market or “Cottage Law” Vendors

Farmer’s Market or Cottage Law Vendors are NOT allowed to participate in the Faire.  No exceptions.  These vendors may apply to the Faire ONLY if inspected by the Virginia Department of Agriculture & Consumer Services (VDACS).  Email VDACS or call 804-786-3520.

The Health Department charges a $40.00 application fee.

Apply to the Health Department before May 1st.

Clickable links below:

May 1st Deadline for Health Department

The Faire requires that all paperwork be submitted to the Health Department by May 1, 2024.  Starting May 2, 2024, we will cancel registrations and charge a $25 administration fee.

The Fire Marshal charges $150.00 for an operational permit which is valid for one (1) year from the date issued.  Visit the Mobile Food Vendor page, then click “Permit” tab to learn more.

Clickable links below:

New for 2024!  Sugar Lane Sweets

Since desserts – especially STRAWBERRY desserts – are so popular, we are designating a space at the Faire called Sugar Lane Sweets.

Enjoy ice cream, yogurt, icee drinks, strawberry shortcake and more on the Lane!

Strawberry “Goodie” Contest

Stack of strawberry cookies

Join the fun by entering the Strawberry Goodie Contest!  Food, desserts and drinks are eligible. If you would like to participate, let us know by 10:00am on Faire day.

$75 prize for both a Commercial Food Vendor and a Non-Commercial Food Vendor.  Judges will evaluate strawberry taste, visual appeal, and originality.

Food Vendor Application