Welcome Food Vendors!

This page is for vendors providing food of any kind, whether preparing/cooking on-site (Full Service Food) or providing pre-packaged food and/or samples (Agricultural).

Vendor applications will be available starting early January 2023.

4 Types of Food Vendors

1. Full-Service Food Vendor – Mobile Unit

Mobile Unit already permitted by the Health Department.  Required by the Health Department:  Menu and copy of Mobile Unit Permit (or yellow sticker).

2. Full-Service Food Vendor – Temporary Food Vendor

3. Food – Agricultural (providing samples)

Farmer’s Market or “Cottage Law” Vendors.  Allowed ONLY if inspected by Virginia Dept of Agriculture and Consumer Services (VDACS).  Email VDACS or call 804-786-3520.

Required by the Health Department:  Temporary Food Establishment Application and copy of Agriculture Inspection or permit.

4. Food – Agricultural (not providing samples)

Farmer’s Market or “Cottage Law” Vendors.  Allowed ONLY if inspected by Virginia Dept of Agriculture and Consumer Services (VDACS).  Email VDACS or call 804-786-3520.

Food prepared and packaged off-site.  Required by the Health Department:  Temporary Food Establishment Application and copy of Agriculture Inspection or permit.

Strawberry Food Judging Contest

Stack of strawberry cookies

Join the fun by entering the Strawberry Food Judging Contest!  If you would like to participate, let us know by 10:00am on Faire day.

$75 prize for both a Commercial Food Vendor and a Non-Commercial Food Vendor.  Judges will evaluate strawberry taste, visual appeal, and originality.

Important – May 1st Deadline for Health Department

The Faire requires that all paperwork be submitted to the Health Department by May 1, 2023.  Starting May 2, 2023, we will cancel registrations and charge a $25 admin fee.

Full-Service Food Vendors

Full-service Food Vendors may fill out a Request to be a Food Vendor.   If you are selected to participate in the Faire, we will send you the Food Vendor application.  Both Commercial and non-Commercial (non-profit) food vendors are considered.

  • Please read carefully the Virginia Department of Health and Hanover County Fire Marshall requirements below.
  • Full-Service Food Vendors must be available for Health and Fire Inspections by 7:00am on Faire day.  No food sales until approved by both.
  • Please bring a menu with all food prices (sign must be at least 24″ X 36″).
  • Please bring trashcans, bags, extension cords and specifically required fire-extinguisher.
  • Vendors are responsible for the collection and removal of their own trash to designated dumpsters. Failure to do so may result in a fine and/or denial for future participation.
  • Refunds will not be issued for failure to pass inspection and/or removal from the event.
  • Commercial Food Vendors are required to give a percentage of their proceeds from Faire Day to a non-profit organization of their choice. Please send this FORM, along with the required donation, to the Non-Profit organization and a copy of this form to the Ashland Strawberry Faire.

Agriculture Vendors

Agriculture Vendors may fill out the Faire’s Agriculture Application.

  • Please read carefully the Virginia Department of Health and Hanover County Fire Marshall requirements below.
  • Farmer’s Market or “Cottage Law” Vendors may apply to the Faire ONLY if inspected by the Virginia Department of Agriculture & Consumer Services (VDACS).  Email VDACS or call 804-786-3520.
  • Vendors who have an Agricultural Inspection must send a copy of their latest inspection to the Health Department.
  • Vendors selling/sampling food items must be available for inspection by the Health Inspector by 7:00am on Faire day. No sampling until approved.
  • Vendors selling food prepared and packaged off-site (and not providing samples) must contact the Health Department.
  • The Health Department will receive a list of vendors selling any type of food item (salsa, honey, bread, peanuts, etc.).

The Health Department charges a $40.00 application fee.

Apply to the Health Department before May 1st.

Clickable links below:

The Fire Marshal charges $150.00 for an operational permit which is valid for one (1) year from the date issued.  Visit the Mobile Food Vendor page, then click “Permit” tab to learn more.

Clickable links below: